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Who decides a school facility need in Arlington Public Schools: please confirm or correct
FundED shows parents and PTAs which process a facility need moves through and who decides each step. Below is our current reading of APS's 3 processes, taken from public documents. For each step, please tick whether it is right, and write any correction. Nothing is marked "Confirmed with APS" on the site until a reviewer has signed this.
Capital Improvement Plan
Current status on the site: Documented, not yet confirmed · Policy: Va. Code § 15.2-2640 (bond referendum request); adopted FY2027-36 CIP
Which needs go here: Large building-system projects the School Board lists in the adopted CIP (Oakridge is here)
| # | Step | Who decides | Our basis | Right? |
|---|---|---|---|---|
| 1 | CIP directionSchool Board meeting | School Board | fact: APS Approved FY 2027-36 Capital Improvement Plan (CIP) | ☐ Yes ☐ No |
| 2 | Superintendent's proposed CIPSchool Board meeting information item | Superintendent | fact: APS Approved FY 2027-36 Capital Improvement Plan (CIP) | ☐ Yes ☐ No |
| 3 | CIP adoption and bond requestSchool Board meeting (vote) | School Board | fact: APS Approved FY 2027-36 Capital Improvement Plan (CIP) | ☐ Yes ☐ No |
| 4 | County Board resolution and court-ordered electionCounty Board meeting | County Board then Circuit Court | requirement: APS Approved FY 2027-36 Capital Improvement Plan (CIP) | ☐ Yes ☐ No |
| 5 | Bond referendumGeneral election | Arlington voters | fact: 2026 Bond Referenda | ☐ Yes ☐ No |
| 6 | Project development and designSchool Board meetings (approves at design milestones) | School Board | estimate: APS Approved FY 2027-36 Capital Improvement Plan (CIP) | ☐ Yes ☐ No |
| 7 | ConstructionSite | APS Facilities and Operations | estimate: APS Approved FY 2027-36 Capital Improvement Plan (CIP) | ☐ Yes ☐ No |
Corrections or a missing step:
Major Construction/Minor Maintenance
Current status on the site: Draft · Policy: APS Policy F-5.7 Capital and Maintenance Program and PIP F-5.7 (revisions adopted Aug 13, 2026 under consent; the revised PIP removed the MC/MM committee)
Which needs go here: Smaller facility work not listed as a CIP project; no public dollar cutoff vs the CIP
| # | Step | Who decides | Our basis | Right? |
|---|---|---|---|---|
| 1 | Need entered as a work orderSchool (each facility has a designated coordinator) | School work-order coordinator | fact: Maintenance Services | ☐ Yes ☐ No |
| 2 | Facilities assessment and placement in the MC/MM programStaff; no public list of candidate projects | APS Facilities and Operations | interpretation: Maintenance Services | ☐ Yes ☐ No |
| 3 | Annual MC/MM funding in the Capital Projects FundBudget adoption (Superintendent proposes; Board holds public hearings) | School Board | fact: Budget | ☐ Yes ☐ No |
| 4 | Project executionSite | APS Facilities and Operations | fact: Maintenance Services | ☐ Yes ☐ No |
Corrections or a missing step:
Private gift / external funding
Current status on the site: Draft · Policy: APS Policy D-15 External Funding (2025 draft text)
Which needs go here: Any private money for a facility improvement; approver depends on project size
| # | Step | Who decides | Our basis | Right? |
|---|---|---|---|---|
| 1 | Donor proposal to principal (2025 draft policy)School | Principal | requirement: Proposed revisions to Policy D-15 External Funding-Commercial Activities (draft) | ☐ Yes ☐ No |
| 2 | Review by Asst. Supt. F&O and Superintendent (2025 draft policy)Staff review | Superintendent (or designee) | requirement: Proposed revisions to Policy D-15 External Funding-Commercial Activities (draft) | ☐ Yes ☐ No |
| 3 | School Board approval (projects >= $100,001) (2025 draft policy)School Board meeting | School Board | requirement: Proposed revisions to Policy D-15 External Funding-Commercial Activities (draft) | ☐ Yes ☐ No |
| 4 | MOU (>= $15,000) or acceptance letter (< $15,000) (2025 draft policy) | School Board or Superintendent; principal for < $15,000 | requirement: Proposed revisions to Policy D-15 External Funding-Commercial Activities (draft) | ☐ Yes ☐ No |
Corrections or a missing step:
Reviewed by
Name Role
Date May we name you on the site as the reviewer? ☐ Yes ☐ No, list the office only
Sheet generated Oct 19, 2026 from the FundED record. Sources for every step are listed at brabsmit.github.io/funded/aps/tracks/.